Your responsibilities Reporting to Head of Operations and Branch Manager. You will support Operations team in the performance of commercial related matters not limited to the followings: • You will manage all aspects of the commercial process from initial contact to sales ‘close’ for selected projects determined either by revenue size, client type, project type, tasks include • You enter orders after material list was handed by engineering • You ensure materials planning including shortage and procurement in monthly basis • You ensure sales are recorded and monitored in line with agreed processes • You ensure products purchased are delivered in a timely way and recorded in Discos • You ensure proper documentations on return deliveries and recorded in Discos in a timely way • You ensure invoice are recorded and billed according to contract in a timely way • To handle client enquires (such as delivery, return and invoicing) in a timely way • To prepare project margin calculation via Dokacalc. / Excel according to contract. • To assist Sales in transferring material list to Discos II via Dokacalc with correct condition setting. • To ensure all contract documents proper storage in S-drive. • To liaise with finance team for project CCM setup. • You manage ongoing relationships with internal and external stakeholders Demand Planning and Logistics • You support sales & operations planning process and resolve bottlenecks • You support and maintain, and optimize inventory as per Doka requirements and standards • You monitor and update data on sales probability for all pre-sales quote • You ensure that the data quality meets Doka standards while educating the team to comply to the data quality standards. • You follow up and/or maintain accurate data of client orders, expected returns • You analyze and forecast demand (monthly and quarterly) to support supply planning of EM & WM • You coordinate of product/ material demand planning including shortage & procurement • You keep abreast with the S&OP planning process and engage in proactive improvement (e.g. facilitate regular meetings) with Engineering, Sales Team and Warehouse • You meet delivery schedule for ordered material being shipped to a client's job site • Follow up / monitor the vessel booking arrangement, prepare seafreight custom documents and ensure align with target delivery date • Monitor delivery transaction from Kuching yard to site / transfer within different project site • You manage ongoing relationships with freight forwarder and local transporter for shipping and delivery arrangement • You verify the supplier billing documents and submit along with client signed delivery note • In the case of renting from supplier to customer, to issue Re-rent Purchase order Resources • You coordinate and optimize of employee and material expenses (manpower planning, vacation, overtime) • You support of cost center and investment planning • You conduct qualitative and quantitative staff planning You are responsible to comply with local laws and regulations (work safety, environment, load securing) • You coordinate of know how transfer and securing overall know-how for the company Product and service realization • You coordinate and control of material receipts in the warehouse, storage of material, customer deliveries, customer returns and reconditioning of formwork (4-eyes-principle) as per the internally defined rules and proceedings • You plan daily routine in the commercial sector • You comply with the Doka storage rules as well as the storage and packaging order of equipment • You continuously employee control (compliance with agreements and schedules, correct execution of duties and responsibilities) • You manage reconditioning of formwork, on timely manner • You seek clarification of questions for reconditioning as well as destroyed material with the Head of Operations and Yard Manager WM • You equip working places with relevant tools and formwork material for reconditioning • You service and maintain tools for warehouse operation (forklift, cranes, high-pressure cleaner, circular saw, routers and small tools) Support to West Malaysia Team • To assist West Malaysia sales team for East Malaysia projects (commercial, demand planning and logistics) • To assist West Malaysia CMO team whenever there is ad-hoc task request • To handle all the sales with buyback option projects
Doka Group is a world leader in developing, manufacturing and distributing formwork technology for use in all fields of the construction sector. With more than 160 sales and logistics facilities in over 70 countries, the Doka Group has a high-performing distribution network which ensures that equipment and technical support are provided swiftly and professionally. An enterprise forming part of the Umdasch Group, the Doka Group employs a worldwide workforce of more than 6,200. Doka Malaysia is a 100% subsidiary of the Doka Group. To continue building our high level of service for our customers, the Doka Group not only invests in its employees’ professional and personal career development but also sets great store by foresighted personnel planning. If you are passionate about what you do, have an inner drive to succeed, a desire to learn and grow from your experiences, then this is your opportunity to step up to a challenge! To continue building our high level of service for our customers, the Doka Group not only invests in its employees’ professional and personal career development but also sets great store by foresighted personnel planning. If you are passionate about what you do, have an inner drive to succeed, a desire to learn and grow from your experiences, then this is your opportunity to step up to a challenge!
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5
