Shakib & Co is a family company established in 1996. The Head office is based at the center of Hampstead NW3. The office is responsible for day-to-day management of a portfolio of high caliber residential properties.
For further infoirmation please reffer to our web site:
https://shakib.co.uk
We are looking for an intelligent, flexible & experienced Receptionist / Office Administrator. Experience in working within construction industry is preferred but not essential.
With clear communication skills and 3 years minimum experience in the office management/administration, it is imperative that you have the ability to prioritise and switch between different tasks.
Job Type:
Full-timeResponsibilities:
- Diary management to office team of 5
- General day-to-day office management and occasional errands
- Data entry and bookkeeping (invoices)
- Property management (tenancy agreements, liaison with inventory clerks, property inspections, arranging repairs, maintenance etc.)
- Vehicle fleet management and companies’ insurance renewals
- Perform various administrative tasks, including data entry, filing, and organizing documents
- Manage and maintain office supplies and inventory
- Answer and direct phone calls in a professional and courteous manner
- Assist with scheduling appointments and meetings
- Prepare and distribute correspondence, memos, and reports
- Maintain electronic and physical filing systems
Skills:
- Proficient in using Microsoft Office document creation, collaboration, and organization
- Strong data entry skills with a high level of accuracy and attention to detail
- Familiarity with computerized office systems and software applications
- Knowledge of standard office procedures and clerical duties
- Excellent organizational skills to manage multiple tasks and prioritize effectively
- Strong administrative abilities to handle various office tasks efficiently
- Typing proficiency to complete tasks quickly and accurately
- Professional phone etiquette to communicate effectively with clients and colleagues
- Experience with QuickBooks or similar accounting software is a plus
This position requires a reliable individual who can work independently as well as part of a team. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion. Strong communication skills, both written and verbal, are essential for this role.
The working hours are 9am to 5.30pm, Monday to Friday
Contract role – Immediate start.
Right to work in the UK.
Salary is depending on experience. Please state salary expectations.Please submit your application along with your resume highlighting your relevant experience.
Job Type: Full-time
Salary: From £28,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Experience:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Language:
- English (preferred)
Work Location: In person
Reference ID: Office Receptionist/Administrator
Expected start date: 27/11/2023
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