Project Secretary/ Office Administrator
Location: Penicuik Scotland
Description: Amec is at present looking to employ Project Secretary/ Office Administrator right now, this occupation will be placed in Scotland. More details about this occupation opportunity please give attention to these descriptions. AMEC is a focused supplier of consultancy, engineering and project management services to its customers in the world's oil and gas, mining, clean energy, environment and infrastructure markets. With annual revenues of some 4.2 billion, AMEC designs, delivers and maintains strategic and complex assets and employs over 29,000 people in around 40 countries worldwide. See amec.com.
Role Overview
We are looking for a professional, customer focussed and motivated Project Secretary to work within
our busy Edinburgh office delivering a! n efficient and reliable service in line with Company policies! and
procedures. This is a part time role working 30 hours per week.
Key Responsibilities
The role will be secretarial but will include administrative support to the remote Office
Manager completing a wide range of tasks which include but are not limited to:
- General office procedures including arranging internal/external meetings, booking meeting rooms, arranging catering, booking car hire, data entry, typing, report formatting, filing, archiving and message taking;
- Answering phones and redirecting calls in a timely and professional manner;
- Deal with incoming and outgoing post/couriers;
- Maintain efficient, tidy and well organised office;
- Co-ordinate booking of taxis, couriers, meeting rooms, pool equipment and car parking;
- Undertaking electronic & manual archiving/retrieval including sending/retrieving boxes off-site;
- Compiling and distributing staff whereabouts;
- Completing Data Entr! y Clerk duties as required
- High volume of document production including copying/collating/binding
- Raise purchase orders and check invoices as required
- Support remote Office Manager with day-to-day tasks
- Liaise with Business Park Management as required
- Act as first point of contact dealing with visitors/ staff quickly & efficiently in a professional and helpful manner
- Other ad-hoc tasks as necessary.
- You will have excellent interpersonal skills and will be able to communicate effectively with a range of stakeholders in the organisation.
- You will be well organised and able to prioritise your workload; often working under pressure and to tight deadlines.
- You will be able to demonstrate experience of multi-tasking in a similar role.
- You will have a track record in working to a high degree of accuracy and in an environment which requires attention to detail.!
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If you were eligible to this occupation, ! please email us your resume, with salary requirements and a resume to Amec.
If you interested on this occupation just click on the Apply button, you will be redirected to the official website
This occupation starts available on: Wed, 27 Nov 2013 18:17:03 GMT