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Band 3
Job overview
Nottingham University Hospitals NHS Trust currently has an exciting opportunity for a Pharmacy Purchasing Officer.
Do you have a solid background in purchasing or financial processing? Are you eager to develop your experience in a busy team which underpins vital patient services? Working within a small team at QMC campus you will be responsible for ordering medicines for both QMC and City campus.
Reporting to the Pharmacy Purchasing Manager, your work in the Pharmacy Purchasing Team will include:-
Placing daily orders for medicines and other pharmaceutical items used across the Trust
Ensuring medicines pricing is accurate, and resolving pricing and supplier queries
Liaising with clinical colleagues to ensure uninterrupted product supply
Maintaining and reconciling systems and data relating to areas such as medical gas supplies across the Trust
Your Qualifications:
You need to be highly competent in purchasing or financial processing tasks, with a meticulous eye for detail, and able to turn round large volumes of work accurately to tight deadlines. Experience of working proactively in a busy financial environment is ideal
The Pharmacy purchasing function sits within the wider Pharmacy Medicines Finance Team. We are a friendly, hard-working team who are an important part of the Hospital Pharmacy department. So if you are keen to develop your career in a varied and fast-moving environment, we want to hear from you.
Main duties of the job
To understand the role in more detail, please read the attached job description and person specification documents.
Working for our organisation
Nottingham University Hospitals (NUH) is one of the biggest and busiest NHS Trusts in the country. We are a large, complex, person-centred organisation with an excellent national and international reputation for the quality of patient care, research, education and innovation. For more information about the Trust, visit our website
Some of the benefits of working for our organisation include:
Flexible working
Opportunities for to be innovative/creative in the workplace
Friendly and supportive work colleagues within the team
Salary sacrifice schemes
Cycle to work and travel
Detailed job description and main responsibilities
Please see the attached the Job Description and Person Specification for key duties and responsibilities.
Person specification
Qualifications & Experience
Essential criteria
- NVQ Level 3 in business administration, purchasing or equivalent, or by demonstration of experience, knowledge and skills at this level relevant to these qualifications AND a minimum of 4 GCSE’s or equivalent at grades A-C including English and Maths
Experience
Essential criteria
- Experience of financial systems and processes. Experience of processing financial transactions, such as invoices and orders. Good level of knowledge and experience of IT software, in particular strong Excel spreadsheet skills.
Desirable criteria
- Experience of purchasing and the processes involved
- Experience in a high volume, fast-moving business environment
Communication skills
Essential criteria
- Proven verbal and written communication skills
- Able to work both proactively using own initiative and as an effective and flexible member of a team
Desirable criteria
- Able to communicate effectively with both internal and external, financial and non-financial staff
Analytical and Judgement skill
Essential criteria
- Numerate and able to analyse and present data and take appropriate actions
- Able to handle sensitive information confidentially
Organisation skills
Essential criteria
- Good organisational skills; able to prioritise and deliver accurate results to deadlines under pressure
Physical skills
Essential criteria
- Able to achieve both speed and high levels of accuracy when undertaking financial data tasks, whilst experiencing interruptions
- Able to use a keyboard for a large part of the day
Other
Essential criteria
- Conscientious, reliable, self-motivated, mature outlook, results-orientated
- Adaptable and flexible
- Commitment to continuous improvement of customer-focused services
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Support with Applications and Interviews: NUH are now able to offer application completion support and interview preparation support. If you would like to be contacted to take up this offer please email wideningparticipation@nuh.nhs.uk providing your name, phone number, and email address and the team will be in touch.
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
